Businesses (producers, sellers, distributors, and importers of goods)
- If you are listed on a Canadian exchange or meet at least two of these in a recent year—assets of at least CAD $20,000,000, revenue of at least CAD $40,000,000, or an average of at least 250 employees—you must file an annual report by May 31 (s.2 “entity”; Part 2 s.11(1), s.11(3)(a)–(g)).
- Parent companies must report if they control covered entities; control can be direct or indirect (Part 2 s.10; Part 3 s.21(b)).
- Reports must be approved by the governing body and signed by a board member; joint reports are allowed (Part 2 s.11(4)–(5)).
- You must post the report prominently on your website and, if federally incorporated, send it to each shareholder with annual financial statements (Part 2 s.13(1)–(2)).
- Inspectors may enter business premises (not private homes without a warrant), review documents and data, and require assistance (Part 2 s.15–16).
- Non-compliance, obstruction, or knowingly false statements can lead to fines up to $250,000; directors and officers can be personally liable (Part 2 s.17, s.19).
Federal government institutions
- If you produce, purchase, or distribute goods, you must file an annual report by May 31 covering policies, risk areas, remediation steps, training, and effectiveness measures (Part 1 s.6(1)–(2)).
- You must post the report on your website (Part 1 s.8).
Provincial, territorial, and municipal governments
- The Act binds the Crown in right of Canada and of a province (s.4), but the specific “government institution” reporting duty uses the federal Access to Information Act definition, which applies to federal bodies (Part 1 s.3; s.2 “government institution”).